Maintenance

By January 30, 2018Maintenance, Videos

The Temeda Maintenance module allows for a more flexible and powerful preventive maintenance and repair program. You can create maintenance Plans, Schedules, and Checklists – and track maintenance, repairs, and costs throughout the life-cycle of their assets.

Temeda Maintenance Module is designed to support regularly scheduled and unexpected maintenance activities. This system allows for factory recommend maintenance plans and or custom maintenance plans. These plans may be deployed across an entire fleet or subsections of a fleet. Additionally, there is maintenance logging features for mobile maintenance personnel to log actual cost and actual activities. The alerting system allows for custom maintenance alerts to be sent via email, text, and in-app notifications.

Maintenance Help Table of Contents

For help on any of the Maintenance features in Temeda, follow the links below:

Temeda Maintenance Features

  • Schedules – At the highest level, a Maintenance Schedule is a collection of one or more Maintenance Plans. Schedules are not required to track the maintenance of your fleet, but they can simplify collections of complex plans and allow you to visualize the entire maintenance life cycle of your assets.
  • Plans – A maintenance plan is the core unit within the maintenance module. A Plan’s service intervals can be based upon distance traveled (Odometer), Time (days), and/or Engine Hours. A Plan can be configured to use fixed service intervals, which will force the asset to be due on the exact interval – or variable intervals, which will set the next service due at the current odometer/time/hours plus the plan interval. A plan consists of three main components:
    • Service Intervals: One time or recurring Service Intervals
    • Tasks: A checklist of Tasks to be performed at the service interval
    • Assets: A selection of individual assets, groups, or your entire fleet. Non-Telematics assets can also be added to your maintenance plans. Learn more.
  • Tasks – Tasks are the smallest unit of work to be performed by the service technician. A Plan can contain many Tasks. An example of a Plan with many tasks is an Oil Change Plan with the following tasks: Change Oil, Replace Oil Filter, Check Air Filter, Check Tire Pressure, Top-off all Fluids.
  • Logs – Maintenance Logs are the service history of your assets. When maintenance is due and a technician has serviced the vehicle and completed the associated Tasks, you can then log that maintenance which will reset the status back to Not Due. You may also Log any unscheduled repairs or services that are not associated with a Maintenance Plan.
  • Status – The Maintenance Status page shows the Due, Overdue, or Not Due status and percent due of each of your assets.
  • Help – The Maintenance Help page provides documentation and videos on how to best utilize the new Maintenance module.
  • Service Details – The Service Details page displays a print-ready PDF overview and checklist of tasks to be performed for a particular asset at a specified service interval.
  • Maintenance Alerts – Standard alerts can be triggered when maintenance is due/overdue for one or more assets. Alerts can trigger notifications via email and/or sms text message.
  • Asset Dashboard’s Maintenance Tab – A new tab is available on the Asset Dashboard to display the up-coming maintenance, service history, and total maintenance costs for an asset.
  • Maintenance Report – A new Maintenance Status Report was added to display the maintenance status of your selected assets. Reports can be run on-demand or scheduled to run on a particular interval.
  • Sharing Maintenance Plans – For customers with account hierarchies, Maintenance plans and schedules can be setup to be shared with their Dealerships and/or Customers.
  • Map/Accordion – The map and accordion has been modified to show a wrench icon when an assets is due or overdue for maintenance. Also, the accordion will display Notification badges when alerts and/or maintenance is triggered for an asset.
  • Accordion – The accordion has been modified to show two additional buttons: “Show on Map”, which will focus the asset on the map, and “History”, which will launch the History Trail page.

Workflow

An administrator or user reviews default Maintenance Tasks and adds custom tasks as required. These tasks are then added to a Maintenance Plan and are associated with an interval and Assets/Asset Groups. Next, Maintenance Schedules are created to simplify the viewing and enable sharing of Maintenance activities with your hierarchy. It’s from here that an Administrator or User may log the maintenance work completed.